Privacy Policy

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Effective Date: 1st January 2021

This privacy policy (hereinafter “Privacy Policy”) deals with the protection of your

privacy while you use our website which is hereinafter referred to as “the

website” and which is located at:

The website is owned and operated by: OCI FOUNDATION LIMITED (ACN 50

626 283 976) (hereinafter “we” or “us”)

We are committed to the protection of your privacy while you use the website.

We take your privacy very seriously so we urge you to read this policy very

carefully because it contains important information about:

– who we are

– how and why we collect, store, use and share personal information

– your rights in relation to your personal information, and

– how to contact us and supervisory authorities in the event that you have a



(a) In this Privacy Policy, unless the context otherwise requires, the following

rules of interpretation shall apply:

(I) Words referring to one gender include every other gender.

(II) Words referring to a singular number include the plural, and words

referring to a plural include the singular.

(III) Words referring to a person or persons include companies, firms,

corporations, organisations and vice versa.

(IV) Headings and titles are included in this Privacy Policy for convenience

only and shall not affect the interpretation of this Privacy Policy.

(V) Each Party must, at its own expense, take all reasonable steps and do all

that is reasonably necessary to give full effect to this Privacy Policy and the

events contemplated by it.

(VI) Any obligation on a Party not to do something includes an obligation not

to allow that thing to be done.


(a) OCI FOUNDATION LIMITED owns this website. We collect, use and are

responsible for certain personal information about you. When we do so we are

regulated under Australian privacy laws. We may also be regulated by the

General Data Protection Regulations (“GDPR”) which apply across the European

Union (“EU”), including the United Kingdom (“UK”) and we may be responsible

as “controller” of that personal information for the purposes of those laws.



(a) We collect personal information in a number of ways when you use our


(b) We use your personal information to help us improve your experience with

our website.

(c) This section provides further information about the information we collect,

how we collect it, and the purposes for which we collect it.

Personal information you provide to us

(I) We collect the following personal information that you provide to us:


Email addresses

Dates of birth


Phone numbers


(II) We collect this information in the following ways:

When applying for a scholarship.

When registering to attend an event or making enquiries.

When enrolling for a course.

(III) We collect this information for the following purposes:

To enable us communicate with you as needed.



(a) Notwithstanding the preceding clause, you can choose not to provide any

personal information to us. However, if you do so, some features of our website

may not work as intended.


(a) If you receive an email from us in relation to the website and would prefer not

to receive such correspondence in the future, you may follow the instructions in

the email to opt out of future correspondence. You may also contact us, using

the details at the bottom of this Privacy Policy, in order to opt out of future

correspondence. We will make all reasonable efforts to promptly comply with

your requests. However, you may receive subsequent correspondence from us

while your request is being handled.


(a) We do not combine, link or aggregate any of your personal information with

other personal information of yours which we are holding.


(a) We may share your information with law enforcement agencies in connection

with any investigation to help prevent unlawful activity.

(b) We promise not to spam you, or to sell or rent your personal information to

anyone else.


(a) We will hold your personal information for the following periods:

Information collected is only for the purpose declared, and will not be held

longer than that. We do not expect to hold any information for more than 12


(b) Your personal information will be kept, in a form which permits your

identification, for no longer than is necessary for the purposes which we have

described in this Privacy Policy.

(c) Notwithstanding the preceding sub-clause hereof, your personal information

may be stored for longer periods insofar as the personal information will be

processed solely for archiving purposes in the public interest, scientific or

historical research purposes or statistical purposes (subject to implementation of

the appropriate technical and organisational measures required by the GDPR in

order to safeguard your rights and freedoms).


(a) We rely on the following as the lawful basis (or bases) on which we collect

and use your personal information:

legal obligation: the processing is necessary for us to comply with the law

(not including contractual obligations).

vital interests: the processing is necessary to protect someone’s life.

public task: the processing is necessary for us to perform a task in the

public interest or for our official functions, and the task or function has a clear

basis in law.

contract: the processing is necessary for a contract we have with you, or

because you have asked us to take specific steps (such as provide a quote)

before entering into a contract.


(a) Part or all of our business may be merged, restructured or sold including but

not limited to through an ordinary sale of business or of stock, a corporate

reorganisation, a change in control, bankruptcy or insolvency proceedings.

(b) In the event that such a merger, restructure or sale occurs as described in the

preceding sub-clause hereof, we may transfer your personal information,

including personally identifiable information, as part of that merger, restructure or



(a) By continuing to use the website, you agree to the terms of this Privacy

Policy. You acknowledge, agree and accept that no transmission of information

or data via the internet, or electronic storage of data, is completely secure. You

acknowledge, agree and accept that we do not guarantee or warrant the security

of any information that you provide to us, and that you transmit such information

at your own risk. However, we take the protection and storage of your personal

information very seriously.

(b) We have appropriate security measures in place to prevent personal

information from being accidentally lost, or used or accessed in an unauthorised

way. We limit access to your personal information to those who have a genuine

business need to know it. Those processing your information will do so only in an

authorised manner and are subject to a duty of confidentiality.

(c) We will also use technological and organisation measures to keep your

information secure. These measures may include the following:

Accounts on our website are password-secured, and the website itself uses

a secured server.

(d) We also have procedures in place to deal with any suspected data security

breach. We will notify you and any applicable regulator of a suspected data

security breach where we are legally required to do so.

(e) Indeed, while we will use all reasonable efforts to secure your personal data,

in using the site you acknowledge that the use of the internet is not entirely

secure and for this reason we cannot guarantee the security or integrity of any

personal data that are transferred from you or to you via the internet. If you have

any particular concerns about your information, please contact us using the

details below.


(a) Our business is based in Australia.

(b) We may need to share some of the information that we collect about you from

the UK and/or the European Economic Area EEA with organisations both inside

and outside Australia. In some cases, we may need to ask you before we do this.

(c) Australia has strict data protection laws but they vary in some respects from

the data protection laws in the UK and the EEA. In addition, the European

Commission has not given a formal decision that Australia provides an adequate

level of data protection similar to that which applies in the UK and EEA.

(d) In addition to handling your information within Australia, your information may

be handled in the following countries:


(e) We might also store your information in cloud storage or some other form of

networked storage. This storage may be accessible from various countries via

the internet, which means it is not always practicable to determine the countries

in which your information might be stored or accessed. If this occurs, then this

might mean that your information is disclosed in countries other than those listed


(f) Many countries outside of the UK and the EEA do not have the same data

protection laws as the UK and EEA. In addition, the European Commission may

not have given a formal decision that the relevant countries provide an adequate

level of data protection similar to that which applies in the UK and EEA.

(g) If we transfer, share, store or handle your information outside of the UK or the

EEA, it will only be done with relevant protections in place. We will take steps to

ensure that your information will be protected in accordance with applicable data

protection laws and in accordance with legally recognised data transfer

mechanisms, for example:

– where the European Commission has given a formal decision that the

relevant country provides an adequate level of data protection similar to that

which applies in the UK and EEA

– by adopting a European Commission approved contract, or standard data

protection clauses in the form of template transfer clauses adopted by the

Commission, that will safeguard your privacy rights and give you remedies in

the unlikely event of a security breach

– in accordance with a set of European Commission approved binding

corporate rules that will safeguard your privacy rights and give you remedies

in the unlikely event of a security breach

– subject to our compliance with an approved code of conduct approved by a

supervisory authority that will safeguard your privacy rights and give you

remedies in the unlikely event of a security breach

– subject to the terms of our certification under an approved certification

mechanism as provided for in the GDPR that will safeguard your privacy

rights and give you remedies in the unlikely event of a security breach

(h) Any transfers to these countries will be undertaken on the basis that the

country, territory or one or more specific sectors in that country, or an

international organisation ensures an adequate level of protection.

(i) For more information on the basis of any non-EEA transfers, our safeguards

or Commission details, please contact us as described below.



(a) We are committed to ensuring that any of your personal information which we

are holding is accurate and kept up to date.

(b) We will take all reasonable steps to ensure that personal information which is

inaccurate (having regard to the purposes for which it was processed) is erased

or rectified without delay.

(c) You have the right to request access to any of your personal information

which we are holding.

(d) You have the right to request that any of your personal information which we

are holding be updated or corrected.

(e) In order to request access, an update or a correction to your personal

information, you may contact us using the details at the end of this Privacy


(f) In addition, you should use the following procedure in order to request access

or correction to your personal information:

Please contact the OCI Foundation on “[email protected]”.


(a) Under the GDPR you have a number of important rights, including the rights


– fair processing of information and transparency over how we use your

personal information

– access to your personal information and to certain other supplementary

information that this Privacy Policy is already designed to address

– require us to correct any mistakes in your information which we hold

– require the erasure of personal information concerning you in certain

situations, (such as if the purpose for which we collected the personal

information is no longer necessary or required)

– receive the personal information concerning you which you have provided

to us, in a structured, commonly used and machine-readable format and

have the right to transmit those data to a third party in certain situations

– object at any time to processing of personal information concerning you for

direct marketing

– object to decisions being taken by automated means which produce legal

effects concerning you or similarly significantly affect you

– object in certain other situations to our continued processing of your

personal information

– otherwise restrict our processing of your personal information in certain


– claim compensation for damages caused by our breach of any data

protection laws

(b) For further information on each of those rights, including the circumstances in

which they apply, refer to the Office of the Australian Information Commissioner

( or see the Guidance from the UK Information

Commissioner’s Office (ICO) on individual’s rights under the GDPR



(c) If you would like to exercise any of these rights please:

– email, call or write to us

– let us have enough information to identify you

– let us have proof of your identity (a copy of your driving license, passport or

a recent credit card/utility bill)

– let us know the information to which your request relates

(d) From time to time we may also have other methods to unsubscribe (opt-out)

from any direct marketing including for example, unsubscribe buttons or web

links. If such are offered, please note that there may be some period after

selecting to unsubscribe in which marketing may still be received while your

request is being processed.


This Privacy Policy is subject to the laws of Queensland, Australia and each

party submits to the jurisdiction of the courts of Queensland, Australia.


(a) We take customer satisfaction very seriously. If you have a complaint in

relation to our handling of your personal information, we will endeavour to handle

it promptly and fairly. For your information, an overview of our complaints

handling procedure is as follows:

(I) Any complaints are forwarded to our complaints officer for review. We aim

to review all complaints within 7 days of receiving them (although this cannot

be guaranteed). If necessary, the complaints officer may then refer the

complaint to another section within our organisation for consideration. If

further information is required, we may contact you to request that

information. If we accept fault in relation to the complaint then we will

propose a resolution (which may or may not be the same as any resolution

proposed by you). If we do not accept fault, then we will contact you to

advise you of this. We aim to complete this entire process within 21 days,

provided that we are provided complete information in the first place

(although this cannot be guaranteed). However, if you do not provide

complete information then this is likely to delay the handling of your


(II) All complaints should be provided in writing either by email or regular

mail, using the contact details at the end of this Privacy Policy. Describe the

nature of your complaint including any relevant dates, people involved, any

consequences that have occurred, and what you believe should be done to

rectify the issue. We will endeavour to respond within 21 days, although we

cannot guarantee this.

(III) If you are not satisfied with our response to your complaint, you may

refer your complaint to the relevant external dispute resolution organisation

in your area.

(IV) The GDPR also gives you the right to lodge a complaint with a

supervisory authority, in particular in the European Union (or European

Economic Area) state where you work, normally live or where any alleged

infringement of data protection laws occurred. The supervisory authority in

Australia is the Office of the Australian Information Commissioner

( and the supervisory authority in the UK is the

Information Commissioner (


(a) This Privacy Policy was last updated on 1st January 2021.

(b) We may change this Privacy Policy from time to time. You should check this

Privacy Policy occasionally to ensure you are aware of the most recent version

that will apply each time you access this website. We will also attempt to notify

users of any changes by:

By a notice in the news section of the website.


(a) If you have any questions about this Privacy Policy or the information we hold

about you, please contact us by:

email: [email protected]


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