Effective Date: 1st January 2021
privacy while you use our website which is hereinafter referred to as “the
website” and which is located at: https://ocifoundation.org/
The website is owned and operated by: OCI FOUNDATION LIMITED (ACN 50
626 283 976) (hereinafter “we” or “us”)
We are committed to the protection of your privacy while you use the website.
We take your privacy very seriously so we urge you to read this policy very
carefully because it contains important information about:
– who we are
– how and why we collect, store, use and share personal information
– your rights in relation to your personal information, and
– how to contact us and supervisory authorities in the event that you have a
rules of interpretation shall apply:
(I) Words referring to one gender include every other gender.
(II) Words referring to a singular number include the plural, and words
referring to a plural include the singular.
(III) Words referring to a person or persons include companies, firms,
corporations, organisations and vice versa.
(V) Each Party must, at its own expense, take all reasonable steps and do all
events contemplated by it.
(VI) Any obligation on a Party not to do something includes an obligation not
to allow that thing to be done.
(2) WHO WE ARE
(a) OCI FOUNDATION LIMITED owns this website. We collect, use and are
responsible for certain personal information about you. When we do so we are
regulated under Australian privacy laws. We may also be regulated by the
General Data Protection Regulations (“GDPR”) which apply across the European
Union (“EU”), including the United Kingdom (“UK”) and we may be responsible
as “controller” of that personal information for the purposes of those laws.
(3) THE INFORMATION WE COLLECT AND USE, HOW WE COLLECT IT, AND
WHY WE COLLECT IT
(a) We collect personal information in a number of ways when you use our
(b) We use your personal information to help us improve your experience with
(c) This section provides further information about the information we collect,
how we collect it, and the purposes for which we collect it.
Personal information you provide to us
(I) We collect the following personal information that you provide to us:
Dates of birth
(II) We collect this information in the following ways:
When applying for a scholarship.
When registering to attend an event or making enquiries.
When enrolling for a course.
(III) We collect this information for the following purposes:
To enable us communicate with you as needed.
(4) WHETHER YOU HAVE TO PROVIDE PERSONAL INFORMATION, AND IF SO
(a) Notwithstanding the preceding clause, you can choose not to provide any
personal information to us. However, if you do so, some features of our website
may not work as intended.
(5) EMAIL OPT IN/OUT
(a) If you receive an email from us in relation to the website and would prefer not
to receive such correspondence in the future, you may follow the instructions in
the email to opt out of future correspondence. You may also contact us, using
correspondence. We will make all reasonable efforts to promptly comply with
your requests. However, you may receive subsequent correspondence from us
while your request is being handled.
(6) COMBINING INFORMATION
(a) We do not combine, link or aggregate any of your personal information with
other personal information of yours which we are holding.
(7) WHO YOUR INFORMATION MAY BE SHARED WITH
(a) We may share your information with law enforcement agencies in connection
with any investigation to help prevent unlawful activity.
(b) We promise not to spam you, or to sell or rent your personal information to
(8) HOW LONG YOUR PERSONAL INFORMATION WILL BE KEPT
(a) We will hold your personal information for the following periods:
Information collected is only for the purpose declared, and will not be held
longer than that. We do not expect to hold any information for more than 12
(b) Your personal information will be kept, in a form which permits your
identification, for no longer than is necessary for the purposes which we have
(c) Notwithstanding the preceding sub-clause hereof, your personal information
may be stored for longer periods insofar as the personal information will be
processed solely for archiving purposes in the public interest, scientific or
historical research purposes or statistical purposes (subject to implementation of
the appropriate technical and organisational measures required by the GDPR in
order to safeguard your rights and freedoms).
(9) REASONS WE CAN COLLECT AND USE YOUR PERSONAL INFORMATION
(a) We rely on the following as the lawful basis (or bases) on which we collect
and use your personal information:
– legal obligation: the processing is necessary for us to comply with the law
(not including contractual obligations).
– vital interests: the processing is necessary to protect someone’s life.
– public task: the processing is necessary for us to perform a task in the
public interest or for our official functions, and the task or function has a clear
basis in law.
– contract: the processing is necessary for a contract we have with you, or
because you have asked us to take specific steps (such as provide a quote)
before entering into a contract.
(10) MERGER, RESTRUCTURE OR SALE OF OUR BUSINESS
(a) Part or all of our business may be merged, restructured or sold including but
not limited to through an ordinary sale of business or of stock, a corporate
reorganisation, a change in control, bankruptcy or insolvency proceedings.
(b) In the event that such a merger, restructure or sale occurs as described in the
preceding sub-clause hereof, we may transfer your personal information,
including personally identifiable information, as part of that merger, restructure or
(11) KEEPING YOUR INFORMATION SECURE
(a) By continuing to use the website, you agree to the terms of this Privacy
Policy. You acknowledge, agree and accept that no transmission of information
or data via the internet, or electronic storage of data, is completely secure. You
acknowledge, agree and accept that we do not guarantee or warrant the security
of any information that you provide to us, and that you transmit such information
at your own risk. However, we take the protection and storage of your personal
information very seriously.
(b) We have appropriate security measures in place to prevent personal
information from being accidentally lost, or used or accessed in an unauthorised
way. We limit access to your personal information to those who have a genuine
business need to know it. Those processing your information will do so only in an
authorised manner and are subject to a duty of confidentiality.
(c) We will also use technological and organisation measures to keep your
information secure. These measures may include the following:
Accounts on our website are password-secured, and the website itself uses
a secured server.
(d) We also have procedures in place to deal with any suspected data security
breach. We will notify you and any applicable regulator of a suspected data
security breach where we are legally required to do so.
(e) Indeed, while we will use all reasonable efforts to secure your personal data,
in using the site you acknowledge that the use of the internet is not entirely
secure and for this reason we cannot guarantee the security or integrity of any
personal data that are transferred from you or to you via the internet. If you have
any particular concerns about your information, please contact us using the
(12) TRANSFERS OF YOUR INFORMATION TO OTHER JURISDICTIONS
(a) Our business is based in Australia.
(b) We may need to share some of the information that we collect about you from
the UK and/or the European Economic Area EEA with organisations both inside
and outside Australia. In some cases, we may need to ask you before we do this.
(c) Australia has strict data protection laws but they vary in some respects from
the data protection laws in the UK and the EEA. In addition, the European
Commission has not given a formal decision that Australia provides an adequate
level of data protection similar to that which applies in the UK and EEA.
(d) In addition to handling your information within Australia, your information may
be handled in the following countries:
(e) We might also store your information in cloud storage or some other form of
networked storage. This storage may be accessible from various countries via
the internet, which means it is not always practicable to determine the countries
in which your information might be stored or accessed. If this occurs, then this
might mean that your information is disclosed in countries other than those listed
(f) Many countries outside of the UK and the EEA do not have the same data
protection laws as the UK and EEA. In addition, the European Commission may
not have given a formal decision that the relevant countries provide an adequate
level of data protection similar to that which applies in the UK and EEA.
(g) If we transfer, share, store or handle your information outside of the UK or the
EEA, it will only be done with relevant protections in place. We will take steps to
ensure that your information will be protected in accordance with applicable data
protection laws and in accordance with legally recognised data transfer
mechanisms, for example:
– where the European Commission has given a formal decision that the
relevant country provides an adequate level of data protection similar to that
which applies in the UK and EEA
– by adopting a European Commission approved contract, or standard data
protection clauses in the form of template transfer clauses adopted by the
Commission, that will safeguard your privacy rights and give you remedies in
the unlikely event of a security breach
– in accordance with a set of European Commission approved binding
corporate rules that will safeguard your privacy rights and give you remedies
in the unlikely event of a security breach
– subject to our compliance with an approved code of conduct approved by a
supervisory authority that will safeguard your privacy rights and give you
remedies in the unlikely event of a security breach
– subject to the terms of our certification under an approved certification
mechanism as provided for in the GDPR that will safeguard your privacy
rights and give you remedies in the unlikely event of a security breach
(h) Any transfers to these countries will be undertaken on the basis that the
country, territory or one or more specific sectors in that country, or an
international organisation ensures an adequate level of protection.
(i) For more information on the basis of any non-EEA transfers, our safeguards
or Commission details, please contact us as described below.
(13) ACCESSING, UPDATING AND CORRECTING YOUR PERSONAL
(a) We are committed to ensuring that any of your personal information which we
are holding is accurate and kept up to date.
(b) We will take all reasonable steps to ensure that personal information which is
inaccurate (having regard to the purposes for which it was processed) is erased
or rectified without delay.
(c) You have the right to request access to any of your personal information
which we are holding.
(d) You have the right to request that any of your personal information which we
are holding be updated or corrected.
(e) In order to request access, an update or a correction to your personal
information, you may contact us using the details at the end of this Privacy
(f) In addition, you should use the following procedure in order to request access
or correction to your personal information:
Please contact the OCI Foundation on “[email protected]”.
(14) WHAT OTHER RIGHTS DO YOU HAVE?
(a) Under the GDPR you have a number of important rights, including the rights
– fair processing of information and transparency over how we use your
– access to your personal information and to certain other supplementary
– require us to correct any mistakes in your information which we hold
– require the erasure of personal information concerning you in certain
situations, (such as if the purpose for which we collected the personal
information is no longer necessary or required)
– receive the personal information concerning you which you have provided
to us, in a structured, commonly used and machine-readable format and
have the right to transmit those data to a third party in certain situations
– object at any time to processing of personal information concerning you for
– object to decisions being taken by automated means which produce legal
effects concerning you or similarly significantly affect you
– object in certain other situations to our continued processing of your
– otherwise restrict our processing of your personal information in certain
– claim compensation for damages caused by our breach of any data
(b) For further information on each of those rights, including the circumstances in
which they apply, refer to the Office of the Australian Information Commissioner
(https://www.oaic.gov.au/) or see the Guidance from the UK Information
Commissioner’s Office (ICO) on individual’s rights under the GDPR
(c) If you would like to exercise any of these rights please:
– email, call or write to us
– let us have enough information to identify you
– let us have proof of your identity (a copy of your driving license, passport or
a recent credit card/utility bill)
– let us know the information to which your request relates
(d) From time to time we may also have other methods to unsubscribe (opt-out)
from any direct marketing including for example, unsubscribe buttons or web
links. If such are offered, please note that there may be some period after
selecting to unsubscribe in which marketing may still be received while your
request is being processed.
(15) GOVERNING LAW
party submits to the jurisdiction of the courts of Queensland, Australia.
(16) HOW TO COMPLAIN
(a) We take customer satisfaction very seriously. If you have a complaint in
relation to our handling of your personal information, we will endeavour to handle
it promptly and fairly. For your information, an overview of our complaints
handling procedure is as follows:
(I) Any complaints are forwarded to our complaints officer for review. We aim
to review all complaints within 7 days of receiving them (although this cannot
be guaranteed). If necessary, the complaints officer may then refer the
complaint to another section within our organisation for consideration. If
further information is required, we may contact you to request that
information. If we accept fault in relation to the complaint then we will
propose a resolution (which may or may not be the same as any resolution
proposed by you). If we do not accept fault, then we will contact you to
advise you of this. We aim to complete this entire process within 21 days,
provided that we are provided complete information in the first place
(although this cannot be guaranteed). However, if you do not provide
complete information then this is likely to delay the handling of your
(II) All complaints should be provided in writing either by email or regular
nature of your complaint including any relevant dates, people involved, any
consequences that have occurred, and what you believe should be done to
rectify the issue. We will endeavour to respond within 21 days, although we
cannot guarantee this.
(III) If you are not satisfied with our response to your complaint, you may
refer your complaint to the relevant external dispute resolution organisation
in your area.
(IV) The GDPR also gives you the right to lodge a complaint with a
supervisory authority, in particular in the European Union (or European
Economic Area) state where you work, normally live or where any alleged
infringement of data protection laws occurred. The supervisory authority in
Australia is the Office of the Australian Information Commissioner
(https://www.oaic.gov.au/) and the supervisory authority in the UK is the
Information Commissioner (https://ico.org.uk/concerns/).
that will apply each time you access this website. We will also attempt to notify
users of any changes by:
By a notice in the news section of the website.
(18) CONTACT US
about you, please contact us by:
email: [email protected]